Five subscriptions, zero order
The company pays for several tools nobody configured - and nobody even knows who actually uses them.
AI administration · managed tools for business
One partner for all your AI tools,instead of subscription chaos.
AI tools in a company usually grow in chaos: a few subscriptions, no configuration, half the team not using them. We take over licences, access, security and training - you use them, we mind the rest.
- One invoice
- GDPR compliant
- Team support
You pay for what you actually use - unused subscriptions disappear from the invoice.
5.0 / 5
Guaranteeon every system we deliver
45 minfree consultation, no obligation
What AI and IT administration for business is
AI and IT administration hands one supplier the layer that usually has no owner in a small company: licences, accounts, access rights, backups and security basics. It does not replace the person who looks after hardware - it takes over the layer where a company pays for subscriptions it forgot about and cannot say who still has access after someone leaves. AppWave runs this for companies with no IT department, on one invoice and one phone number.
Why
AI tools grow in chaos.You pay more and use less.
Every team bought its own thing. Nobody knows who has access to what, what it costs, or whether the data is safe. The chaos costs every single month.
Half the team can't use them
Access without training is wasted money - the tool sits idle and the value you pay for never shows up.
Data leaks where it shouldn't
With no policy or configuration, company data ends up in public models. That's a GDPR breach risk and lost customer trust.
What you get
Full AI tool administration,from invoice to training.
The four areas we take over so all you have to do is use them.
Subscription management
One point of contact instead of five logins and five invoices.
- Accounts, licences and renewals in one place
- Access granted and revoked as needed
Configured for your processes
Tools set up so they actually help in day-to-day work.
- Settings tailored to teams
- Ready templates and workflows
GDPR
Data security control
We make sure data doesn't leak into public AI models.
- A policy on what may be entered
- Privacy settings under the EU AI Act
Team support and training
We teach your team to use the tools you're already paying for.
- Hands-on training, not theory
- Ongoing contact when something breaks
Numbers
Numbers you can checkbefore you ever contact us.
No savings percentages pulled out of thin air. What stands below is only what you can verify in the calculator and in the contract.
- Start with no setup fee
- from 3,875 PLN/mo
- Build, care and fixes in one monthly figure, with no setup fee. Custom implementations on the Polish market typically start at 8,000-30,000 PLN of setup alone, paid upfront, with maintenance billed separately.
- Invoice and one phone number
- 1
- Instead of five subscriptions renewing from five inboxes and vendors who refer you back to each other.
- Failure fixed, included
- within 16 h
- Response within 8 hours, fix within 16 hours on business days. Included in the package, with no separate service contract.
Prices and response times come from the calculator and the standing service agreement, so you can verify them before we ever speak. We publish no savings percentages here because they depend on the process; we calculate them for you during the audit.
How we work
From a reviewto ongoing care of your tools.
A transparent process that turns chaos into order.
- 01Step 1
AI tools review
We check what you already pay for, what's used, what wastes money and where data is exposed.
- 02Step 2
Order and configuration
We pick the right set, configure it around your processes and roll out a data-security policy.
- 03Step 3
Team onboarding
We train people and show how to really use Claude, ChatGPT and the other tools in daily work.
- 04Ongoing
Administration and care
We take over invoices, access, renewals and support. You use them, we mind the rest.
Why us
We know these toolstechnically and legally.
Three reasons to put AI administration in one set of hands.
Technical and legal know-how
We know which tools to choose and how to configure them under GDPR, to avoid data leaking into public models.
One partner, one invoice
Instead of juggling five vendors, you have one point of contact handling licences, access and costs.
You pay for what you use
We cut unused subscriptions and configure tools so the team actually uses them.
Guarantee
The risk sits with us,not with you.
The Working Implementation Guarantee
If something stops working through our fault after we take over administration, we fix it at no extra cost - no new quote, no cap on revisions.
We can promise this because we start with a process audit and turn down projects where we cannot see a return. Saying no before we start costs both sides less than fixing things afterwards.
- The code and the repository are yours from day one, copyright included.
- Scope and price are agreed before we start. We do not add line items along the way.
- After the rollout you keep the same person you talked to at the beginning.
FAQ
Common questionsabout AI administration for business.
Claude, ChatGPT and other AI platforms used in companies. The choice depends on your processes - we help pick the ones that actually help and switch off the ones that only generate cost.
Yes, when configured well. We set tools up so company data doesn't reach public models, introduce a usage policy, and ensure GDPR and EU AI Act compliance.
Yes. We run hands-on training tailored to your team's real work, and afterwards we stay in ongoing contact whenever something breaks or a new tool appears.
We set the scope and price after the tools review. The service often pays for itself quickly - mainly by cutting unused subscriptions and better configuring what you already pay for.
No. That person usually owns hardware, the network, and the people who walk up with a problem. We take the layer above: licences, accounts, access, backups and a clear record of who can do what. They are two different jobs, and in most companies the second one currently has no owner.
In most companies that come to us, nothing - and that is the problem. Accounts stay live for months because nobody keeps a list. Once we take over, someone leaving is a single procedure: access revoked, data moved, and a trail left behind that you can show during an audit.
Largely it is not, and we would rather say so plainly. It is administration, with AI doing specific jobs inside it: watching renewals, catching accounts with no owner, and summarising what changed during the month. The rest is ordinary, careful administrative work.
Let's review your AI tools.We'll show what works and what wastes money.
We'll check what you pay for, what's used and where data is exposed. No obligation to go further.
Book an AI tools review45 minutes · free · no obligation
- 5.0 / 5 - 15 reviews
- Uptime guarantee - if a system breaks, the fix is included, no extra charge.
- You talk to the owner, not a salesperson
office@appwave.dev+48 538 441 413appwave.dev
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