Pricing

How much do automationand custom systems cost?

The price depends on the scope of the project. Below we explain exactly what it depends on and give ranges from projects we have actually quoted.

All prices in this text are net amounts.Prices current as of October 2026

We startwith workshops

We start every project with a free call, followed by scoping workshops. At the workshops we break the problem down: how information flows through your company today, what has to change and how we will know it worked. We give the final quote only after the workshops.

Call

0 PLN

Up to 45 minutes. We can already give you a ballpark cost on this call. If automation will not pay off for you, you will hear that too.

Scoping workshops

400 / 1,200 PLNper day

Automations: 400 PLN, 1 day at most. Coded systems: 1,200 PLN per day, up to 3 days.

If we stay on for the build, we deduct the workshop cost from the invoice. If not, you keep the process map, the proposed technology and the data flow.

What the buildcosts

  • Simple automation

    connecting two programs, automatic emails, moving data between systems

    3,000-10,000 PLNfrom a week

  • AI assistant

    website chat, mailbox assistant, voice assistant

    5,000-13,000 PLNup to 2 weeks

  • Coded system

    CRM, booking system, client panel, platform with a quote calculator

    from 15,000 PLNup to 3 months

These are indicative ranges. We give the final quote only after the scoping workshops.

Will it pay offfor you?

Before you look at the price, work out what the work you want to automate costs you today. Three numbers are enough: how many hours a week the team spends on the task, what one person's hour costs you and what the build will cost.

An example to rerun with your own numbers

10 h
50 PLN
6,000 PLN

10 h a week × 50 PLN × 4 weeks = 2,000 PLN a month

2,000 PLNa month

If automating this task costs 6,000 PLN, it pays for itself after 3 months. From month four those 2,000 PLN stay in the company, and the team works on something a machine cannot do.

The numbers in the example are made up. Enter your own, and if you do not know how long a task takes, we will work it out together at the workshops.

What a moduleis

A module is a part of the system that works on its own and gives you a benefit straight away. We do not build the whole thing in secret for three months: we hand over a module, you start using it, and we move on to the next. Each module has its own price and its own date.

Examples

  • Booking system

    1. 1.booking form
    2. 2.online payments
    3. 3.panel with a list of people signed up

  • Handling orders from email

    1. 1.an assistant that reads emails and pulls out the orders
    2. 2.sending orders to the accounting program
    3. 3.automatic confirmations for the customer

  • CRM for salespeople

    1. 1.customer database and contact history
    2. 2.reminders about next steps
    3. 3.sales report

What the pricedepends on

  • Number of modules.

    The more modules, the higher the price, but you do not have to order them all at once.

  • Integrations.

    Connecting to a program with a ready interface (API) is simple. An old system with no such interface takes more work.

  • How much AI is inside.

    An assistant that answers questions from your knowledge base costs less than a system that reads documents and makes decisions by itself.

  • Where the data lives.

    A cloud solution usually comes out cheaper than a system set up on your own servers.

How youpay

For each module you pay a 15% deposit before it starts and 85% once it is delivered. So most of the money pays for something that already works.

Example: a 20,000 PLN project split into 4 equal modules of 5,000 PLN. Before the first module you pay a 750 PLN deposit, and 4,250 PLN once it is delivered.

What the priceincludes

  • Scoping workshops, deducted from the build invoice
  • A demo of the working result after each module
  • Training your team to use the system
  • 12 months of warranty on everything we built

We describe the whole process step by step on the “How you work with us” page.

What care afterlaunch costs

We fix defects in what we built at no extra cost for the 12 months of warranty. Ongoing care of the system comes with an SLA plan. The price depends on the scale of the project:

  • Start

    800 PLN/ mo.

    • uptime monitoring
    • backups
    • updates
    • response to a ticket within 1 working day

  • Standard

    2,500 PLN/ mo.

    • everything in Start
    • response within 4 working hours
    • up to 5 hours of small changes a month

  • Extended

    6,000 PLN/ mo.

    • everything in Standard
    • response within 1 hour
    • up to 15 hours of changes a month
    • monthly report

What the pricedoes not include

External services, such as AI model fees, licences for the programs we connect to, or text messages, are paid by the client. We can also include them in the SLA plan.

What does that come to?

A website chat or mailbox assistant usually costs from a few dozen to a few hundred zloty a month, depending on the number of conversations and documents. A voice assistant costs more, because the fee is charged per minute of conversation. We estimate the exact amount at the workshops.

Common questions

Yes. We usually start with one module that saves time straight away. We add the rest once the first has proved itself.

We change the price in the offer only when the scope changes, and we always agree it with you first.

We work with partners who help with obtaining funding. Ask about it on the call.

Book a free call

Up to 45 minutes. Tell us about the problem or idea, and we will give you a ballpark cost. You can also check an initial amount in the calculator.

Book a free call
  • 5.0 / 5 - 16 reviews
  • 12 months of warranty - defects in what we built are fixed at no extra charge.
  • You talk to the owner, not a salesperson

office@appwave.dev+48 538 441 413appwave.dev